Last Updated: March 31, 2025

At Active Event Technology, we are committed to protecting your privacy while providing educational experiences and facilitating event-related services. This Privacy Policy explains the types of information we collect, how we use it, and how we protect your privacy.

Who We Are

Our website address is: https://activeeventtechnology.com.

Information We Collect

1. Information You Provide to Us

Registration Information: When you register for an event, we collect personal details such as your name, email address, phone number, and other event-specific information.
User Profile Information: You may create a profile when attending an event to share additional information. Filling out profile details is optional but helps expedite event check-ins and allows access to features like continuing education credits or badge scanning by exhibitors.
Payment Information: If you make a payment to register for an event, we collect payment details. We use third-party processors (such as Authorize.Net) to handle transactions, and we do not store full credit card details on our servers.
Communications: If you contact us directly, we may collect your name, email address, phone number, and any other details you provide.

2. Information Collected Automatically

Comments: When visitors leave comments on our site, we collect the data shown in the comments form, the visitor’s IP address, and browser user agent string for spam detection. An anonymized string created from your email address (a hash) may be provided to the Gravatar service to check if you are using it.
Media: If you upload images, avoid including location data (EXIF GPS) in images, as visitors may extract location data from them.
Cookies: Our website uses cookies to enhance your experience. Cookies are small text files stored on your device that help us remember your preferences and improve site functionality. You can control cookie settings through your browser, but disabling cookies may affect your ability to use certain features of our site. If you leave a comment, we may save your name, email, and website in cookies for your convenience. These cookies last one year. If you log in, cookies will store login information for two days and screen options for a year. Cookies related to editing or publishing an article last for one day.

How We Use the Information We Collect

We use the information collected to:

Register attendees for events
Facilitate event communications (e.g. updates, confirmations)
Process payments and provide customer support
Detect and prevent fraud
Improve our website and services

How We Share the Information We Collect

With Attendees and Third Parties: Your information may be shared with event contractors, exhibitors, and certification providers if applicable. We may also share your details with third-party service providers to facilitate registration and event-related services.
Email Subscriptions: You can unsubscribe from promotional emails but may still receive transactional or event-related emails.
Legal Requirements: We may disclose your information if required by law or in response to valid requests by public authorities (e.g., a court or government agency).
Data Security: While we take reasonable measures to safeguard your information, we cannot guarantee absolute security against breaches.

Your Choices

Access and Deletion:If you have an account or left comments, you can request a file containing your personal data or ask for it to be erased, except for data we need for administrative or legal reasons.
Cookies: You can control cookie preferences through your browser settings.

Data Retention

Comments: We retain comments and metadata indefinintely for easy approval of follow-up comments.
User Registration: Personal information is stored in user profiles, which users can edit or delete at any time, except for usernames.

Your Rights Over Your Data

You may request an exported file of the personal data we hold about you or request its deletion (except for data we must retain for legal, security, or administrative reasons).

Third-Party Services and Embedded Content

Embedded Content:Our website may feature embedded content (e.g., videos, images, articles) from other websites. These websites may collect data, use cookies, and track your interaction with the content.
Spam Detection:Visitor comments may be checked through an automated span detection service.

Changes to Our Privacy Policy

We may update this Privacy Policy from time to time. If significant changes are made, we will notify you via our website or other communication methods. Please review this policy regularly to stay informed.

Contact Us

If you have any questions or concerns about this Privacy Policy, your personal information, or our privacy practices, please contact us at help@activeeventtechnology.com